Countdown to TowN ArT ShoW 2008...
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July 2007
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Presentation of Town Art
Show proceeds to Parkinson Foundation of the Heartland
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Focus Meeting to be held
with 2007 Town Art Board and volunteer artists to review 2007 show and
develop positive revisions for 2008 show.
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September 2007
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Update Artists Applications and Website with 2008 information
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Begin the Purchase Patron Program sign up for the 2008 show
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Begin communication with Corporate Sponsors Start 2008 PR program
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October 2007
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Confirm Judges and Jury
for 2008 show
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Continue to work with
Corporate Sponsors and Purchase Patrons
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Confirm Show layout and
design
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Update advertising
materials - Banners, etc.
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November 2007
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Secure Leawood Police for Overnight Security
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Continue to work with Corporate Sponsors and Purchase Patrons
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December 2007
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Print Artist Applications for 2008 Show
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Post
Application on TAS website December 15th at 9am
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Mail Artists Applications
by December 15, 2007
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Prepare Artist mailings
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January 2008
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Begin incoming application prep process
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Begin production of artist
information packages
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February 2008
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Contact local press to update them about the 2006 Show details
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Artist
application deadline FEBRUARY 15, 2008
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Prepare acceptance / alternate letters for Artists
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Prepare additional show materials - maps, program, etc.
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March 2008
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Notification sent to
accepted artists March 1, 2008.
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Complete promotional posters, artwork, print ads, radio ads, media
reminders, etc.
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March 15 - Final cut off for cancellations with refund
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Populate Show Map by media type, booth #, etc.
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April 2008
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Print Artist labels, letters, etc.
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Finalize contributions from local business for "door prize"
program
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Confirm show Judges
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Final Confirmation of
Acceptance and full information packets sent to Artists in April
2008
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Line up volunteer staff for the 2008 show
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May 2008
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Begin to place promotional posters, fliers, etc.
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Complete packages for Showing Artists
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Start radio and print advertising
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Complete packages for Purchase Patron Program
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Confirm Volunteer Schedules
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Print Show Program
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June 2008
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Final promotional push
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Confirm all last minute details
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Mark parking lot Thursday
June 12 - Prepare for Artist
arrival
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FRIDAY JUNE 13 - SATURDAY JUNE 14 - SUNDAY JUNE
15 - TOWN ART SHOW 2008!
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Artist tear down completed no later than
8:00pm Sunday
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